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If your building firm is growing – or you’re planning to grow – it’s natural to assume that more jobs will mean more time on the road, more phone calls, more checking in with your team, and probably the need to hire a site manager to help keep everything on track. But before you head down the road of recruiting, it’s worth considering whether software could do the job instead. Because the cost difference is staggering.

Enter BuildProjex, HBXL’s Job & Task Management tool, designed specifically for residential builders in the UK. With BuildProjex, you can manage your jobs, tasks, labour and customer communication in one simple, cloud-based platform. No extra vehicles. No extra salaries. No extra headaches.

The hidden cost of “Managing growth” the traditional way

Let’s say you decide to take on a site manager to oversee your growing workload. Perhaps you’re juggling five or six projects at once, and it feels like you’re constantly juggling paperwork, schedules, calendars, plans, materials lists, whilst managing your crew, talking to clients etc. A site manager or coordinator seems like a logical next step.

But let’s break it down.

Hiring someone to fill that role could easily cost:

• £40,000-£55,000 base salary
• £5,000+ in National Insurance contributions
• £5,000+ in holiday pay, sick leave, pensions etc.
• £10,000–£15,000 for a van or car, fuel, and insurance

That’s easily £60,000 to £80,000 a year – just to maintain the quality of delivery and stop things slipping through the cracks. And unless you substantially increase your turnover, that cost comes straight out of your profits.

In other words, you’d need to win significantly more work just to stand still. That’s a lot of financial risk for relatively little gain.

What if the “Manager” was a piece of software?

BuildProjex acts like a virtual project manager – without the cost, without the complications, and without ever taking a day off.

It helps you:

• Assign and track tasks for your team
• Keep all job information in one place – including files, notes, and photos
• Stay on top of deadlines and schedules
• Communicate clearly with your team and your customers
• Manage variations and changes efficiently
• Log issues and progress updates instantly

It’s available to you 24/7, on site, in the office, or on your phone from your van. And it’s been built specifically for construction – not some generic project management tool that takes hours of setup and never quite fits the way you work.

Affordable, scalable, and stress-reducing

A BuildProjex licence is a tiny fraction of the cost of a full-time employee. Even with multiple users, you’ll be saving tens of thousands each year – and will have a better understanding, more control, and less stress in return.

As your construction business grows, BuildProjex grows with you. It’s one of its many benefits. You can bring in more users as needed, delegate jobs and tasks, and still stay in the loop without needing to micromanage. It’s ideal for builders who want to scale up without losing the personal oversight that customers value. Basically, it’s a win-win.

Growth without the growing pains

Growing a business shouldn’t mean giving up your evenings, adding hours of admin, or paying someone else to firefight issues that could have been avoided in the first place. With BuildProjex, you’re still in control – just with better tools, better communication, and fewer costly surprises.

Ok so you won’t be able to bend the ear of your site manager, when the price of bricks goes up again, but that’s a small price to pay (a very small price) for a digital solution that plans, tracks, manages of all your projects simultaneously.

So, if you’re looking for a smarter, leaner way to scale your business, think BuildProjex or site manager. We say don’t hire more overhead – hire BuildProjex.

Have a quick demo or try free or call us on 0117 916 7898.